German Resources Project
20 June 2003, Toronto, Ontario, CA
German Resources
Project
* About the Project
* Project Goals
* How to Join the Project
*Staff and Advisory Board
* FAQ (under development)
WORKING GROUPS:
* Collection Development
* Document Delivery
* Digital Libraries
* Bibliographic Control
Participating Libraries
* Partners in Germany
Present: Helene Baumann, Jim Niessen, Tom Kilton, Michael Seadle (minute taker), Jeff Garrett, Mary Jackson.
Absent: Roger Brisson, Ewald Brahms, Reimer Eck, Lou Pitschmann, Dan Hazen, Lynn Wiley, David Morris, Richard Hacken
Minutes
DECISION: January 2003, Minutes were approved with minor corrections.
Institutional Membership Fees
DISCUSSION:
Why fees: Our real problems are a) idea generation, b) follow through, and c) getting information to partners. If we had more infrastructure, we could do more. The fees need to be kept separate from support from the transition funding for the Global Resources Program. Individual projects need separate funding.
Proposed Amount: If we assess a $500 fee, we might drop from 60 to 25 members.
Possible Deliverables: Webmaster, newsletter (2x per year, 4 pages), maintaining office and archives, animating online forum, accounting, assisting contact partners.
Use of fees: This could be used to pay a quarter time grad assistant, but the GA would have to be renewed and retrained each year and concerns were raised about using the GA for accounting. CRL may be able to handle the mechanics of the GRP, and appears to be willing. We could have an institutional framework through ARL, and an operational framework through CRL.
German fees: Would German members also be asked to pay? Would their fees be kept in Germany? This discussion was postponed.
Persuading Directors: We must develop an explanation for why we need the dues for how each member library would benefit. We need a brief (one page ideally) description of the deliverables that libraries will get from the GRP for their money. It should also explain how our German project contributes to the vision of the Global Resources Program: if the Global goal is to improve coordinated collection development, then how is the German project doing that?
DECISION: Jeff should get in touch with Bernie Reilly at CRL about infrastructure support and possible costs after Duane Webster and Bernie have finalized the relationship (Mary will communicate that to the Steering Committee). We will also look at the Global Resources Program goals and reconsider our own. We are deferring decision about dues and affiliate membership. We are comfortable about recommending $500 as dues, if we can sell it.
ARL Account
DISCUSSION: Roughly $8000 will go to for Munich travel stipends. About $3000 will remain. Should we want to support future travel for contact partners or to keep it as seed money for future projects?
DECISION: We will keep the residual funds for future projects.
Hungarian Academy
DISCUSSION: The German selector at Hungarian Academy discussed possible involvement in the GRP with Jim Niessen. The Hungarian Academy has the largest German collection in Hungary. It is not clear what we currently mean by affiliate status. Would they be able to join in document delivery? Why would we not add Hungary since we already added Australia?
DECISION: Deferred.
Adding non-SSG (Special Collecting Area) Libraries in Germany
DISCUSSION: Any reason why we would not add these libraries, if they were interested.
DECISION: In principle we would add them, if requested.
Website Revision
DECISION: We will move the contact partnership information out of the Collection Development section to highlight it for all working groups.
Collection Development
DISCUSSION: The Opfermann collection at the National Library New Zealand remains available, but cost issues are uncertain with "terms to be negotiated." The collection contains some archival material and a lot of ephemera. Little is unique. New Zealand appears not to be insisting on an en-bloc deal or an exchange. Some material is sorted thematically. We have title lists. The Erfurt collection is also still being considered. Alabama is sending a person to look at it.
DECISIONS: Jim will ask New Zealand whether components of the collection could be separated. The CDWG is empowered to deal further with this. They should also prepare guidelines for how to deal with similar collections.
Euro Conversion:
DISCUSSION: The Euro conversion is a problem for Xipolis payments.
DECISION: Every six months, the number of searches will change. The dollar amount will stay the same.
