German Resources Project / German-North American Resources Partnership Steering Committee Meeting

25 June 04 Orlando Florida

Present

Jim Niessen (Rutgers), Tom Kilton (UIUC), Michael Seadle (Michigan State) (secretary), Jeff Garrett (Northwestern) (chair), Mary Jackson (ARL), Richard Hacken (BYU), Eudora Loh (UCLA), Helene Baumann (Duke), James Simon (CRL), and Melissa Trevett (CRL)

Guests

Nancy Boerner (Indiana).

Absent

Ewald Brahms (Niedersachsen), Reimer Eck (Goettingen), Lou Pitschmann (Alabama), David Morris (LC), Roger Brisson (Harvard), Elmar Mittler (Goettingen), and Lynn Wiley (UIUC).

Introductions

Jeff gave an overview of the agenda.

Minutes

Minutes of the January 9 Meeting in San Diego were approved. (See http://grp.lib.msu.edu/minutes_jan_2004.html)

Nominations Committee

Tom Kilton reported on the election results. Tom and Dorothea Sommer (Halle) co-chaired the nominating committee. Jim Niessen was unanimously elected Vice-Chair/Chair Elect, and agreed with the change to his position (see below) Lynn Wiley was unanimously elected chair of Document Delivery Working Group (DDWG). The name for the German Resources Project change was also unanimously approved. The new name will be: "German-North American Resources Partnership". The Global Resources Network Executive Committee needs to approve the change officially.

Proposed by-law changes

The following changes were unanimously approved:

1) drop the phrase “chair-elect” from the vice-chair title.

2) Add a sentence that the vice-chair would replace the chair if the chair left office between elections.

Both the Chair and vice-chair terms will expire next year (2005).

GRN and CRL Reports

James Simon & Eudora Loh reported on the 26 April Global Resources Network Meeting of directors of the GRN project directors. CRL assumed administrative responsibility for the German and Latin Americanist projects on June 1^st and manages two other Global projects.

• The May 2004 GRN update report will be available on the ARL website.
• CRL plans a newsletter that will focus on the German and Latin American projects, and could include others – first together, then separate newsletters for each. Bernie Reiley (CRL) has asked Jeff to prepare a 400 word description of our project.
• An image-collection digitization initiative may move forward.
• Shared legal expertise and branding opportunities for the projects were also discussed.

Melissa Trevvett & James Simon presented news from CRL.

• CRL will also handle the Website for the two projects. (James and Michael will coordinate the transfer of the GNARP web pages to CRL.)
• ARL and CRL have a formal agreement that will fund support for this work. When the Mellon money ran out last year, members contributed to the transition funding to support the Global Resources Network. There are sufficient funds to continue through early 2005.

Jeff expressed the Steering Committee’s delight that these steps have taken place.

Eudora has been reaching out to working librarians by going to meetings like the Association for Asian Studies. Libraries do not need to be members of CRL to participate in the GRNprojects for which CRL has administrative oversight.

Melissa Trevvett passed out a report on CRL area studies work. James Simon suggested also that the GNARP take advantage of CLR’s connections and collecting interests.

Chair’s Report

Jeff Garrett reported that we have about $3800 remaining from the money used for the Munich meeting.

Status of Projects

• DDB is marketing MARC records for BDL. (Bibliothek der deutschen Literatur). This ought to sell well.
• New steering committee members are not finalized. Jeff still needs to speak with a few people.
• Bibliographie der dt. Spr.- u. Lit.Wiss (BDSL-Online) is no longer a trial as of 1 April. A set-up fee would cover the interim. Universities that are not members of the GRP are not eligible.
• Digitale Bibliothek deutscher Klassiker (DKV) trial may continue another month. Eight have expressed interest so far. If GRP can get commitments from 10 institutions each, we will get access. The price may also come down from $20,000 to $17,500.
• We are collaborating with CRL to promote the DKV Solicitation.
• The Tanto (Xipolis) contract with GRP may need to cease, perhaps by the end of September if Tanto is not able to reach agreement with a third party vendor that supplies content. If the agreement is terminated, ARL will oversee that process. If the agreement will continue, ARL will transfer responsibility to CRL.

Reports of Working Group Chairs

• Digital Libraries. Dick Hacken reported that the meeting on Sunday will talk about the Leipzig meetings, OAI, the Bildarchiv der Deutschen Kolonialgesellschaft" project, the Dartmouth Portal using the Sondersammelgebiete (SSG), and related topics.

• Collection Development. Jim Niessen will be speaking to SPARC on open access and H-Net. The two main items on the working group agenda will be: 1) the Opfermann collection, and 2) DigiZeitschriften (the pricing model in particular needs consideration).

Membership Fees

The discussion of membership fees was postponed until Midwinter due to the late hour.

Announcements

• Michael has been asked to serve on a Humboldt University commission on librarian education.